If you’re gearing up to become (or continue as) a commissioned notary in the Peace Garden State, you’ll quickly discover that getting your North Dakota notary supplies in order is critical. From securing your notary bond to picking the right stamp design, each step can feel like you’re sorting puzzle pieces. Let’s walk through how to assemble those pieces without the hassle, so you can focus on serving your community.
Meet North Dakota Requirements
It all starts with knowing exactly what the state wants you to have before you take on any official notarial acts.
Bond And Commission Basics
North Dakota requires every notary to carry a $7,500 surety bond, which covers the four-year commission term. You can get this bond from any insurance company approved by the state. During the application process, you’ll fill out a Notary Public Application, pay a $36 fee, and submit your Oath of Office. Once the Secretary of State approves everything, you’ll receive a Certificate of Authorization to Purchase a Notary Stamping Device.
Official Stamp Criteria
The state mandates an inked, photographically reproducible stamp that clearly shows your name, the words “Notary Public,” “State of North Dakota,” and your commission expiration date. Circular stamps can be up to 1 5/8 inches in diameter, while rectangular stamps can be up to 2 5/8 inches by 7/8 inches. If you’d like a deep dive into the design details, check out the North Dakota Notary Stamp Requirements for a helpful rundown.
Pick The Right Supplies
Once you have the proper authorization in hand, it’s time to choose supplies that make your job easier and keep you fully compliant.
Must-Have Items
- Notary Stamp: Your stamp is non-negotiable for official notarial acts. It must meet all state guidelines for size, clarity, and wording.
- Notary Journal: While not required for in-person notarizations, maintaining a journal protects you and your signers if questions arise later. It’s also mandatory for remote notarizations.
- Notary Bond: This is your safety net, covering you for the duration of your four-year commission.
Optional Accessories
- Embossers: Although a notary stamp is the official seal, some use embossers as an extra decorative step. However, it’s the inked stamp that meets the legal requirement for North Dakota.
- Notary Certificates: Having extra acknowledgment or jurat certificate forms handy can save you time if a signer arrives without proper documentation.
- Protective Case: A small zippered bag can keep your stamp, bond paperwork, and any spare ink pads safe from damage or prying eyes.
If you’d rather get everything in one go, a pre-assembled North Dakota Notary Kit can be a lifesaver, especially if you’re not sure what you’ll need right away.
Why Choose Acorn Sales
Buying notary supplies should be the easiest step in your commissioning journey, not the trickiest. That’s where Acorn Sales steps in. We’ve been a stamp and seal maker for over 60 years, so you can trust we know how to create top-notch, North Dakota-compliant notary gear. We’re all about:
- Quick Turnaround: We understand that when your commission date is near, you don’t want to wait forever for your stamp.
- Compliant Seals: Our designs are always aligned with current state regulations, so you never have to worry about your stamp getting rejected by a county office.
- Easy Shopping: Because we center our business on notary needs, we stock everything from basic stamps to complete sets, making your purchase experience a breeze.
When you’re ready to make your purchase, remember that reliable, high-quality supplies can set you up for a smooth notarial practice. Take the time now to secure everything you need, and you’ll spend more of your day focusing on your clients, not your gear. If you still have questions, don’t hesitate to reach out or explore more resources. We’re here to support you on every step of your notary journey!
Frequently Asked Questions
How Long Is A North Dakota Notary Commission Valid?
Your commission lasts for four years. You’ll need to renew and secure a new bond after that period to stay active.
Do I Have To Keep A Notary Journal If I’m Not Doing Remote Notarizations?
It’s not legally required for in-person notarizations in North Dakota, but it’s a smart move. A journal protects you and your signers if someone later questions the authenticity of a document or signature.
What If My Stamp Gets Lost Or Damaged?
You’ll need to request a new Certificate of Authorization through the Secretary of State’s FirstStop Portal. It’s also recommended to pick a different stamp style so you can easily distinguish the new stamp from the lost or stolen one.
Can I Charge For Travel Or Remote Notarizations?
Yes, you can charge up to $5 for a standard notarial act, plus an agreed-upon travel or technology fee if you perform remote notarizations. Make sure your signer is aware of any extra fees beforehand.
What Should I Do If I Move Or Change My Name?
Update the Secretary of State promptly. If you relocate to a border county or legally change your name, you’ll need to amend your records so your stamp and commission details reflect those changes accurately.
