It is interesting to compare the perspectives that each state takes on the work of notaries. In some states, it seems as if the process of becoming a notary, as well as working as one is somewhat casual or less formal. In other places, it is clearly regarded as a very formal and substantial role. The State of Oregon is one state in which the role of notaries is taken with tremendous seriousness. Their Secretary of State makes available a lengthy and detailed guidebook, which explains the many specifics of being a notary - including the role of the notary, the need of an Oregon Notary Public stamp and seal, journaling and more.
The Duties and Powers of an Oregon Notary Public
In Oregon, the notary is authorized to conduct only a limited number of actions, and these include:
- Verifying oaths or affirmations
- Taking acknowledgements
- Witnessing signatures
- Making or noting commercial protests
- Certifying copies
There are many rules and guidelines about each of these actions, but in all cases there is a requirement for the documentation to be marked with the Oregon Notary Public stamp and seal. This is an item that is made specifically for the notary and features information that the state requires for authenticity.
Like many states, Oregon requires its notaries to obtain commissions through some very specific processes. They must complete a formal training course, meet all of the state's requirements for becoming a notary, submit an application, pass the state exam, take an oath of office, pay the appropriate fees, and receive a commission.
Only when the notary has a commission can they obtain their Oregon Notary Public stamp and seal.
The Specifications and Requirements for An Oregon State Notary Seal
Just as the state has specific rules for becoming a notary, any Oregon Notary Public stamp and seal must meet state guidelines too. This includes:
All notaries must use a rubber stamp as their Oregon Notary Public stamp and seal
A metal embosser may also be used as part of the official Oregon Notary Public stamp and seal, but it cannot be used alone - a rubber stamp must always appear
- The shape of the Oregon Notary Public stamp and seal must rectangular, measuring 3/4" x 2-3/8"
- The perimeter of the Oregon Notary Public stamp and seal must be made of a solid or braided line
- The seal must feature the state's official seal (which is described in the state's ordinances under ORS 186.020) which must itself measure 1/2" in diameter and appear in the upper left corner
- Specific text must appear along with the state's seal, and it must be 8pt type (minimum), centered and to the right side of the state seal image, and in the following (descending) order: "Official Stamp", the name of the commissioned notary, "Notary Public - Oregon", "Commission No." followed by the notary's number, "My Commission Expires" followed by the date of expiration (month/date/year)
- Only black ink is to be used when marking documents with the Oregon Notary Public stamp and seal
Clearly, because any Oregon Notary Public stamp and seal features the notary's commission expiration date, a new device is required every four years. This is why it is best to work with a reputable firm offering properly made devices. Your Oregon Notary Public stamp and seal is going to be used often, and it must be clear and legible. That means it must be well made, and an experienced vendor is the best resource at such times. The seal and stamp is a mark of professionalism, and you will want to always provide you with the best results.
Frequently Asked Questions
What are the Oregon Notary Public stamp and seal requirements?
Oregon requires a notary to use a rubber stamp as the official notary seal. The stamp must be rectangular, measure 3/4" x 2-3/8", have a solid or braided border, and include the state seal along with the required wording in the correct format. The stamp must also be made with black ink only.
Can an Oregon notary use an embosser instead of a rubber stamp?
No. In Oregon, a metal embosser may be used only as a supplement, but it cannot replace the rubber stamp. The rubber stamp must always be part of the official Oregon Notary Public stamp and seal.
Which details are required on an Oregon Notary Public seal??
An Oregon notary seal must include the official Oregon state seal, the words “Official Stamp,” the notary’s name, “Notary Public - Oregon,” the commission number, and the commission expiration date. The text must be centered to the right of the state seal and printed in at least 8-point type.
Why does an Oregon notary need a new seal every four years?
Because the seal must show the notary’s commission expiration date, a new stamp and seal is needed each time the commission is renewed. Since Oregon notary commissions are valid for four years, notaries should plan to replace their seal at renewal time to stay compliant.
What color ink is allowed for an Oregon Notary Public stamp?
Only black ink may be used when stamping documents with an Oregon Notary Public stamp and seal. Using the correct ink color helps ensure the notarization is valid and meets state requirements.
What steps must I complete before ordering an Oregon notary seal?
You must first become commissioned as an Oregon notary before ordering your seal. That means completing the required training, submitting an application, passing the state exam, taking the oath of office, paying the fees, and receiving your commission. Only then can you order an official Oregon Notary Public stamp and seal.
