What Architects Need to Know about West Virginia Architectural Stamps and Seals
When someone decides to become an architect, it comes along with a responsibility to not only the occupants of the proposed dwelling, but to all of the public in that community as well. Buildings and other structures can protect their occupants from numerous harsh weather conditions when designed and constructed properly. However, it is vital that not only national but state specific guidelines be adhered to for this to happen. If these guidelines or ignored, or rules broken the results can be devastating.
In West Virginia, the West Virginia Board of Architects sets forth rules as interpretations of the West Virginia State Codes as it applies to architects. Specifically, West Virginia Code 30-12-1, 30-12-3 and 30-1-7a. One of the most important ways to insure the integrity of a design or plan for a structure is the West Virginia architectural stamps and seals.
West Virginia Architectural Stamps and Seals Particulars
The actual West Virginia architectural stamps and seals must adhere to guidelines set forth by the West Virginia Board of Architects based upon the associated state laws governing these professionals.
The following are requirements of the West Virginia Stamps and Seals:
- Embossing seal required
- Rubber stamp customary
- Size of stamp generally to be 1-5/8” in diameter
- Must have “State of West Virginia” on stamp
- Must have “Registered Architect” on stamp (essential to contain “Registered”)
- Name of licensed architect
- License number of architect (with “No.” preceding license number)
- Electronic seals are permitted
In addition to the above, the seal must be accompanied by a signature and in some cases a date. The signature and date (both required on the index pages) must be handwritten and original, not electronic. Accompanying the seal specifications are the following disclaimers that are permitted to go with West Virginia architectural stamps and seals:
- Preliminary – Do Not Use for Construction
- Progress Drawings – Do Not Use for Construction
- Final Drawing – For Review Purposes Only
Having official West Virginia architectural stamps and seals is the first step in being sure the integrity of a building or structure, as well as the architect’s design, are following safety protocols.
Understanding What Documents Require West Virginia Architectural Stamps and Seal
In West Virginia, certain documents are required to carry an affixed official West Virginia architectural stamp and seal. There are other documents that do not require it.
Documents Requiring West Virginia’s Architectural Stamps and Seals:
- Any plans or designs prepared for bidding, permitting, or construction of a structure
- Any specifications for bidding, permitting or construction of a structure
- All changes, technical submissions, and drawings
- Addenda and field changes to documents
- “Record drawings (as builts)”
Documents not requiring West Virginia architectural stamps and seals include items such as presentation documents or plans that are only communicating the initial stages of an idea for an architectural plan.
The licensed West Virginia architect in possession of official West Virginia architectural stamps and seals must follow guidelines for affixing their seal to documents. The stamps and seals are to be used for designs and plans that they have created themselves. Additionally, West Virginia architectural stamps and seals can be used by the architect to seal any work produced by someone under the direct supervision of the registered architect. The registered architect may use the stamp and seal for anyone working with the architect or the architectural firm after a thorough review of the designs and documents.
Finally, the registered architect is required to display their certificate of registration from the state of West Virginia prominently in their place of business. Adhering to these guidelines ensures the life, health, property, and public welfare of the citizens of the West Virginia.
Frequently Asked Questions
Who needs a West Virginia architect seal on drawings and plans?
Any licensed architect in West Virginia who is preparing plans, specifications, drawings, or technical documents for bidding, permitting, or construction should use an official West Virginia architect seal. The seal helps verify that the work was prepared or reviewed under the architect’s authority and supports code compliance.
What documents require a West Virginia architectural stamp and seal?
West Virginia architectural stamp and seal requirements generally apply to plans and designs for bidding, permitting, or construction, along with specifications, changes, technical submissions, drawings, addenda, field changes, and record drawings or as-builts. Presentation-only documents or early concept sketches typically do not require a seal.
What must be included on a West Virginia architect stamp?
A compliant West Virginia architect stamp should include “State of West Virginia,” “Registered Architect,” the architect’s name, and the license number with “No.” preceding it. The seal is generally 1-5/8” in diameter, and an embossing seal is required, while a rubber stamp is customary. Electronic seals are also permitted.
Can a West Virginia architect use an electronic seal?
Yes, electronic seals are permitted in West Virginia. However, the seal must still meet state requirements, and in some cases the signature and date must be handwritten and original, not electronic. This is especially important for index pages and other documents where an original signature is required.
When should plans be sealed to avoid project delays or permit rejection?
Plans should be sealed before they are submitted for bidding, permitting, or construction review. Sealing documents too late can delay approvals, create compliance issues, and increase the chance of rejection by reviewers or permitting authorities. Using the correct seal format from the start helps keep the project moving.
Can an architect seal work prepared by someone else in their firm?
Yes, a registered West Virginia architect may seal work produced by someone under their direct supervision, as long as they thoroughly review the documents and take responsibility for the final submission. The seal should only be used on work the architect has created or properly supervised, which helps reduce liability and support design compliance.
