Notary Public FAQ's

Please review the notary handbook for your state. Most states allow either the stamp or the embossed seal.

An embosser can be a hand-held or desk-top tool that has an insert containing the notary seal. Our seals are made of a durable resin and can be made as a 1-5/8” to 2” diameter circle depending on the state guidelines. The seal has a serrated edge border. The embosser makes a raised impression on the paper being notarized. The embossed seal is not photographically reproducible without adding ink over them, such as with an impression inker.

Many states require their notary seal be photographically reproducible, so you may need to order the ink seal. The notary seal stamp be ordered as a circle not more than 2 inches in diameter or rectangular in form not more than 1 inch in height and 2-½ inches in length. There are several types of pre-inked or self-inking ink seals. We recommend reviewing your notary handbook to determine which is best for your needs.

Please review the notary handbook for your state. Most states recommend that a notary maintain a journal or record book of their official acts to assist in recalling past notarial acts if needed, or if legally challenged.

Please make sure that the insert is seated properly within its handle or base. With most embossers, you should be able to hear the insert click into place. Embossers should be kept free of extreme hot and cold environments. When subjected to severe temperatures, the insert may misalign which prevents it from making a raised impression. The embosser may also stop working if the insert is bent. The insert can become bent if your embosser is used on more than one piece of paper at a time, or paper that is too thick. Bent inserts are not covered by our warranty.

Please review the notary handbook for your state. Some states do not allow the use of an embosser while others allow both.

Please review the notary handbook for your state. Most states do not specify the color of ink for a notary seal stamp, but a few do. We recommend choosing a dark colored ink which is clearer on copies, scans, and faxes.

We would be happy to create a stamp or seal for your new commission, but you must first renew with your state's notary office. The renewal process varies for each state. It is usually best to wait to order your supplies once you have your new notary certificate.